Hotel Property Management System’

Best Vacation Rental, Apartments, and Villas Management Software

Empower your vacation rental business using easy-to-use, complete, and out-of-the-box software.

What is a Vacation Rental Software?

Vacation rental software is a property management solution used by apartment, villa, and resort owners to manage everything from pre-booking to checkout. In today's digital environment, choosing a reliable software provider that offers connection and synchronization of all booking channels, such as, Airbnb, Expedia, and other marketplaces, is essential.

Comprehensive cloud-based vacation rental software simplifies administrative tasks, including check-in procedures, calendar and pricing management, billing processes, adherence to local tax regulations, data analysis, and much more.

Below you will find the key features and functionalities of Rentlio's vacation rental software and how they can help you manage your property more efficiently.

Key Benefits of Using Vacation Rental Software

Vacation rental software offers several key benefits for property owners and managers in the hospitality industry. These advantages contribute to streamlined operations, enhanced guest experiences, and improved efficiency.

One significant benefit of using vacation rental software like Rentlio is automating administrative tasks. The platform allows property managers to automate booking processes, reservation confirmations, and payment transactions. This automation reduces the workload and minimizes the risk of manual errors, ensuring accurate and efficient reservation handling.

Another crucial advantage is the centralized management of property listings. Rentlio provides a single platform to manage all aspects of multiple vacation rental properties. Property owners can easily update rates, availability, and property details across various booking channels simultaneously. This centralized control helps maintain consistency and coherence across different online platforms, leading to better visibility and increased bookings.

Vacation rental software often comes equipped with robust reporting and analytics features. Property owners can access insightful data on booking trends, occupancy rates, and revenue performance. These analytics empower decision-making, enabling owners to adjust pricing strategies, marketing efforts, and property management practices to maximize profitability. The integration of communication tools is another key benefit. Rentlio facilitates seamless communication between property managers and guests through its platform. Automated messaging for booking confirmations, check-in instructions, and post-stay feedback helps enhance the guest experience. Efficient communication significantly improves customer satisfaction and helps create a positive reputation for the property.

The channel management feature in vacation rental software is particularly valuable. Rentlio integrated PMS and channel manager allow property owners to connect with various online booking platforms, ensuring that availability and rates are synchronized across all channels. This prevents overbookings and helps reach a wider audience by tapping into different online marketplaces, ultimately increasing the property's visibility and revenue potential.

Key Features and Functionalities of Using Vacation Rental Software

Most users choose software to help them manage and simplify their day-to-day business. Knowing all features and functionalities of vacation rental software can help run your property more efficiently, which leads to better productivity, guest satisfaction, and, eventually, more bookings and revenue.

Channel Manager

Channel manager helps manage and receive reservations from all OTA channels such as, Airbnb, Expedia, and others. Also, the channel manager synchronizes all channels, so when a reservation arrives from, the availability automatically updates across other channels. You won't have to worry about overbookings with an integrated channel manager and vacation rental software.

Also, you can update availability and price changes directly inside the calendar module of vacation rental software. The changes you make will be synchronized and visible across all channels in seconds immediately.

Find out more about Rentlio's integrated channel manager.

Interactive Calendar

Think of an interactive calendar as the heart of vacation rental software. This is where you can view and manage all bookings and reservations, prices, and availability of all units. An interactive calendar with a simple drag-and-select feature allows you to control all bookings, which are always in synch across all OTA channels.

Multiple calendar view options will give you a full 90-day overview. Flexible and accessible across all devices makes it simple to access the software at any time of the day.

Interactive Calendar

ID and Passport Scanner

The passport and ID scanner available on the mobile app simplifies the check-in process. In a few seconds, you will directly have all customers’ information from ID or passport in the Rentlio PMS.

Forget about typing names, ID numbers, and other information on paper and manually uploading information to the local authorities. With Rentlio's integrated ID and passport scanner, you will save time, eliminate errors, and simplify the check-in process.

Mobile App

Rentlio's mobile app allows you to manage the entire property. Most customers don't open their laptops since the mobile version offers a perfect user experience. This allows Rentlio users to stay in touch with their guests and manage their vacation rentals anytime and from any location.

Rentlio Mobile App

Billing and Invoicing

Rentlio's billing and invoicing module makes it easy to view all invoices, payments, and cancellations in one place. You can check the outstanding balance and payment method for each reservation.

Also, you will have the option to print or send invoices via email. Most guests will receive invoices through OTA channels, but you must also provide a receipt by local authorities. Rentlio offers the option to customize invoices based on your wishes and needs.

Reporting and Analytics

Rentlio's reporting and analytics module monitors earnings and bookings month-on-month. Over 50 interactive graphs will show where customers arrive, how long they stay, which channel they book from, and much more.

The date will help you make strategic decisions and increase the price per unit. Not only that, but it will also help you double down on your sales and marketing activities based on the statistics.

Rentlio Reporting Dashboard

How to choose the right Vacation Rental Software?

There are several questions to ask yourself before selecting vacation rental software. Below you can see the key factors you must consider before choosing software.

  • Do they offer a cloud-based solution?
  • Can you manage reservations across all OTA channels?
  • Can you receive direct reservations?
  • Does the calendar allow you to manage reservations, pricing, and availability?
  • Is the channel manager synchronized with the software?
  • Can you manage all units using a mobile phone?
  • Does the supplier provide in-depth onboarding and 24/7 support?
  • How long does it take to implement?
  • Do they offer a free trial period?

It is essential to understand your needs before selecting the right software. Start a Free Trial and discover how Rentlio can help you manage your property.

Vacation Rental Software Cost, Implementation, Onboarding, Support


Vacation rental software cost varies based on multiple factors such as the number of units, complexity setup, and the number of integrations.


The implementation usually takes a few days to complete. Modern cloud-based vacation rental software is easy and free to implement. On-prem solutions, however, require storage, high maintenance costs, and a long time to implement.


Many property owners are looking for an onboarding program before using the software. At Rentlio, we offer in-depth 1:1 onboarding demo sessions with our specialist, who guides you through the property setup process.


Support is essential and should be included in your package. Rentlio’s support team is available 24/7 to help you solve any problems. With an average response time of less than 60 seconds and a problem resolution time of less than 4 minutes, we believe that the Rentlio support team is the best in the hospitality tech industry.

Key takeaways

  • Price varies based on many factors
  • Implementation should be quick and smooth
  • Always look for a cloud-based solution
  • Ask for a 1:1 onboarding
  • Find out what type of support is available

What is Rentlio?

Rentlio is a cloud-based vacation rental and property management software provider suitable for properties of all sizes and different complexity setups. Founded in 2015 in Zadar, Croatia, by hospitality experts and enthusiasts to simplify the technical part of managing vacation rentals.

In Rentlio, we believe technology should go hand in hand with hospitality – not one against the other. Currently used by over 1,500 customers worldwide, Rentlio allows you to focus on what you do best – providing an exceptional guest experience.

Learn more about Rentlio and how we can help you run your business more efficiently.


What is vacation rental software?

Vacation rental software is a property management solution used by apartment, villa, and resort owners to manage everything from pre-booking to checkout and beyond. Find out more about Rentlio Vacation Rental Software.

What is the price of vacation rental software?

The average vacation rental cost in 2023 is 9 euros per unit. The cast varies based on the number of units and complexity setup. Calculate the cost of Rentlio vacation rental software.

How to start using vacation rental software?

Simple. Start a free trial and learn how easy it is to set up and use Rentlio vacation rental software.


Create your account and invite your team. You'll save time and earn more. Give us a try; you won't regret it!

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