When Is the Right Time to Switch Vacation Rental Channel Manager?

Patricia PetrinjakTourism Marketing
6 min read

Managing vacation rentals can be a challenging task. Selecting the right vacation rental channel manager and property management software (PMS) is crucial for efficient reservation management and occupancy tracking.

If your vacation rental software isn’t making your life easier, it’s time to consider a change. When is the right time to switch?

 In this article, we’ll explore the signs that indicate it’s time to take action.

What Is a Channel Manager for Vacation Rentals & Property Managers?

A Channel Manager software simplifies accommodation management across various online booking channels. It empowers vacation rental owners and agencies to control availability, prices, and booking conditions efficiently on multiple platforms, including online reservation portals (OTAs), booking sites, and other digital media. 

A channel manager software saves time, reduces the risk of errors, and positively impacts online reach and reputation, resulting in more bookings and better property management.

What Is a Property Management System for Vacation Rentals and Property Managers?

A Property Management System (PMS) optimizes accommodation management and reservations, naturally complementing the channel manager.

PMS helps vacation rental owners and property managers manage bookings and prices efficiently to increase revenue and provide better guest services. The Property Management System assists owners and property managers organize bookings, guest information, and arrivals and departures. It provides a convenient platform that eliminates the need for multiple logins to various extranets.

Furthermore, different staff access levels, email templates, and the ability to integrate a booking engine for direct bookings are particularly beneficial for those renting multiple properties, apartments, or vacation rentals.

Reasons to Switch Your Channel Manager and Property Management Software

Switching your channel manager can improve your guests’ experience, leading to better reviews and more bookings. Replacing a vacation rental channel manager software that no longer meets your needs is essential for short-term rentals and the vacation rental business in general.

Below are specific reasons why you should consider replacing your current vacation rental channel manager:

Business Growth

Suppose your accommodation capacity has grown, and your current vacation rental application and channel manager do not support scalability or quick availability updates. In that case, you may face challenges managing your properties. A vacation rental software with a Property Management System (PMS) and Channel Manager can save time on bookings by gathering information and synchronizing all the information about bookings, availability, guest profiles and more in one place.

Reducing Unnecessary Costs

Costs are always a valid reason to consider a change. When your current tools generate high costs or are inefficient, it’s time to consider alternative options that offer a better balance between price and performance. 

For instance, Rentlio One provides additional features that justify the trust of thousands of vacation rental owners. In addition to essential Property Management and Channel Manager functions, we have added a mobile application and the ability to integrate a Booking Engine solution.

Frequent Errors and Overbooking

Notice frequent errors in reservation data or overbooking issues. It may be a sign that your current channel manager needs to be more accurate and reliably connected to the Property Management System you use.

An integrated PMS system with the same provider as the Channel Manager will reliably and automatically update availability on all booking channels, significantly reducing the risk of overbooking and errors.

Unreliable Customer Support

Quality customer support is a crucial component of successful property management. When faced with a problem or question, you want a quick response and resolution to minimize disruptions in your business. Lack of adequate support can make property management more challenging and frustrate owners and staff. Therefore, seeking a solution with better customer support can significantly improve efficient operations versus unnecessary problems and stress.

The results achieved by Rentlio Customer Support justify the expectations of our users every year.

Insufficient Booking Channels

If you want to reach new guests and offer your properties on new booking channels, you need a Channel Manager that supports desired booking channels. Modern Channel Managers and vacation rental software allow you to connect with the preferred booking channel, such as online reservation portals, social media, or other specialized platforms for specific guest segments and markets.

Missing Integrations

Suppose your current vacation rental software and Channel Manager do not support integration with other essential tools for contactless payments, reviews, or marketing. In that case, you need to maximize your business’s potential. Additional integrations and localized solutions (such as FURS and AJPES eTurizem integration) avoid common problems like overbooking.

Inadequate Analytics and Reports

You need access to detailed data about your business to make informed decisions. Modern Channel Managers provide reports and analytics that help you better understand your guests and optimize your business.

Integrated and Comprehensive Vacation Rental Software

Full integration, i.e., the connection between the Property Management System and Channel Manager, allows vacation rental owners and property managers to boost business profitability. Specifically, an integrated PMS and Channel Manager system automatically synchronizes the availability and prices on different booking channels. Instead of manually updating data on each booking platform, you can use a single software to quickly and easily manage availability and prices. That significantly saves time and reduces potential errors.

Rentlio One, with its fully integrated Property Management System and certified Channel Manager, allows owners, renters, and property managers to use a complementary mobile application and integrate a booking engine.

With the Rentlio mobile application, you can manage properties on the go, have an overview of arrivals and departures, and quickly check-in and register guests. 

Additionally, the Rentlio Booking Engine is an excellent opportunity for those who want to increase direct bookings, making it an ideal solution for property managers.

It’s better to have one service provider that offers both a Property Management System and a Channel Manager. This saves money, ensures reliable connections, and provides better customer support.

One Reason Is Enough to Change Your Channel Manager

Managing vacation rental operations requires efficient tools like a PMS (Property Management System) and a Channel Manager. If you’ve noticed any of the signs mentioned earlier, it’s time to consider an upgrade.

Don’t wait for your business to suffer due to outdated tools.

Accommodation owners, vacation rental hosts, and property managers should integrate a Property Management System with the right Channel Manager. This integration is crucial for improving their vacation rental operations. This integration brings numerous benefits, including automatic synchronization of availability and prices on various online platforms, centralized management in one place, and increased visibility and presence in the market.

Rental owners can efficiently manage their resources and inventory by integrating with a channel manager to reduce the risk of double bookings and mistakes.

Rentlio One is an advanced solution that can meet the needs of small vacation rental hosts and property management agencies. It offers integrations, analytics, and efficient reservation management. Try it for free for 14 days and replace inadequate Channel Manager with the best vacation rental Channel Manager for renting apartments, villas, and vacation homes.

Ready to get started?

Create an account and get your team on board. You'll be amazed at what you can do with Rentlio.

  • Free 10-day trial
  • Easy setup
  • Cancel any time, no contracts
  • No credit card required

Although she would love to read all day, Patricia enjoys writing for Rentlio. Constantly trying to adapt to the Dalmatian way of life, you can find her walking her two dogs and/or reading on most evenings 📚